Privacy Policy
Effective Date: December 30, 2025
GeoPayroll ("we", "us", or "our") operates the GeoPayroll location-based attendance and payroll management platform (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.
We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy applies to all users of our Service, including employees, employers, and administrators.
Information We Collect
We collect several different types of information for various purposes to provide and improve our Service to you.
Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). This includes but is not limited to:
- Name
- Email address
- Phone number
- Company information
- Job title and role
- Employment details
Location Data (Location-based Attendance)
Location Data Collection for Location-based Attendance
Our Service uses GPS and location-based technology to provide location-based attendance tracking. When you use our Service to check in or out, we collect the following location information:
- GPS coordinates of your device
- Device location with accuracy information
- Geofencing data to verify presence at specific locations
- Timestamps of location-based check-ins/check-outs
- Network-based location data (WiFi, cellular towers)
This location data is collected to verify that employees are at their designated workplace or job site when recording attendance. The location data is processed to ensure compliance with attendance policies and to provide accurate payroll calculations.
Usage Data
We may also collect information about how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking & Cookies Data
We use cookies and similar tracking technologies to track the activity on our Service and hold certain information. Cookies are files with small amount of data which may include an anonymous unique identifier.
How We Use Your Information
We use the collected data for various purposes:
- To provide and maintain our Service
- To manage your account and registration
- To provide location-based attendance tracking
- To process payroll and attendance records
- To notify you about changes to our Service
- To provide customer support
- To gather analysis or valuable information so that we can improve our Service
- To monitor the usage of our Service
- To detect, prevent and address technical issues
- To ensure compliance with attendance policies
GPS Usage in Location-based Attendance
GPS Usage in Location-based Attendance
Our location-based attendance system relies on GPS technology to ensure accurate and reliable attendance tracking. Here's how we use GPS in our Service:
- Geofencing: We create virtual boundaries around designated workplace locations to ensure employees are at the correct location when checking in or out.
- Location Verification: GPS coordinates are used to verify that attendance records are made from approved locations.
- Accuracy Requirements: We use GPS accuracy data to ensure location readings are within acceptable parameters (typically within 50-100 meters of the designated location).
- Real-time Tracking: GPS data enables real-time monitoring of employee locations during work hours when enabled by company policy.
- Compliance Verification: GPS data helps verify compliance with work location requirements and attendance policies.
All GPS data collection is performed with the consent of the user and in accordance with applicable privacy laws. Location data is encrypted during transmission and stored securely.
Data Retention
We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
Location-based attendance data is retained according to your company's data retention policies and applicable labor laws, typically for a period of 7 years.
Data Security
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
We implement appropriate security measures including:
- Encryption of data in transit and at rest
- Secure data centers with access controls
- Regular security audits and assessments
- Employee training on data protection
- Compliance with GDPR and other privacy regulations
Your Data Protection Rights
Depending on your location, you may have the following rights regarding your personal data:
- The right to access - You have the right to request copies of your personal data.
- The right to rectification - You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
- The right to erasure - You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing - You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing - You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability - You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
Location Data Specific Rights
Regarding location-based attendance data, you have the right to:
- Control location services access through your device settings
- Request deletion of specific location records
- Access your location history data
- Opt-out of real-time location tracking (where company policy allows)
- Request details about how location data is used for attendance purposes
Service Providers
We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Compliance with Laws
We will disclose your personal information in the good faith belief that such action is necessary to:
- Conform to applicable law or comply with legal process served on us
- Protect and defend our rights or property
- Act in urgent circumstances to protect the personal safety of users of the Service or the public
- Protect against legal liability
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, please contact us:
- By email: info@pcsoftsolution.com
- By phone: +91 9716851238
- By visiting this page on our website: Contact Us
- By mail: E-3/164, Shiv Ram Park, Nangloi Delhi, India
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GeoPayroll is a location-based payroll and attendance management platform using Google Maps for real-time attendance tracking and automated salary calculation.
Contact Information
E-3/164, Shiv Ram Park,Nangloi Delhi, India
+91 9716851238
info@pcsoftsolution.com
Mon - Fri: 9AM - 6PM
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